Keyboard shortcut keys
There are many occasions within Access Accounts where it is possible to use the keyboard rather than the mouse to move around windows and to enter and process transactions. Whenever possible, shortcut keys have been applied throughout the software.
When a window is open, the Keys menu will list the keyboard strokes that can be used to move within the window but other key strokes are also available.
Keys menu
When a window is open, the Keys menu will list the keyboard strokes that can be used to move within the window.
Example
Open a Sales Ledger Invoice. The keyboard shortcuts for this window are listed on the keys menu but other key strokes are also available.
Tab from the Account field (press the tab key). Because the Account code must be entered, a list of Customers will be displayed to enable you to select a code.
Use the keyboard arrows to move up and down in the list and locate the Customer you require; Press Enter to select the Customer.
Tabbing from the Invoice No. field will activate a message warning you that the Invoice No. field cannot be left empty. Press Enter to close this message or O (this is the underlined letter on the OK button on the message).
Note: When a letter is underlined this is usually a hint that the letter will activate the option.
Some of the options from the Keys menu:
Jump straight to the Detail window by pressing Ctrl+D; hold the Ctrl key down and press the letter D.
Press Ctrl+O to open the Options pane.
Enter some Detail lines in the invoice by tabbing through the fields, selecting and entering values.
When the invoice is complete, press Enter.
When the message 'OK to post invoice' appears you will notice that the focus is on the Yes button so pressing Enter again will activate the Yes option and post the invoice. You can also press Y for Yes or N for No.
Changing the shortcut keys
Shortcut keys are part of the language scheme and can be changed if required.
Select Main Entry
From the Table Name drop-down list, locate and select Keys and Sub Menus Language Labels.
Locate the shortcut key you wish to change. The shortcut key text will be in the format '&Detail Window\D'.
Note: The '\D' indicates the keyboard key that has been designated to the shortcut. The '&' is placed in front of the letter that will be underlined when the shortcut is displayed in a menu.
You will notice that there are multiple uses for some of the shortcut keys as the key is related to the window that is open at the time. For example, Ctrl+D on an Invoice will move the focus to the Detail window, whereas the same keystrokes on a Customer or Supplier record will activate the Delete option.