One of the segments used in Advanced Nominal Ledger is designated to be the detail segment. This is set in System > Nominal Ledger Options.

The Detail identifies the income or cost that is recorded in the nominal ledger account. The decision about what detail to enter is the same as for other categories. See Setup.

The title displayed on the List and Overview windows is dependent on the settings you have made in Nominal Ledger Options (Records > Advanced Nominal Ledger > Setup, and Categories > Data Setup Hierarchy > Detail) and whether you are using the Language feature to rename your fields. By default, where 3 Categories are used, Detail is set to 'Other Heading', and language is not used, the titles will read 'Other Heading List' and 'Other Heading Overview'.

Use the toolbar functions to locate and filter the list contents. These functions are described fully in the General Information chapter of this help.

Major Heading Name - use the adjacent lookup button to open the Major Heading list; here you can select the Major Heading in the Profit & Loss account or Balance Sheet to which the income or cost belongs. Double click on a list entry to select it and return to the Overview window.

Code - select the adjacent lookup button to bring the list window into focus. The Short Name and Name fields are relative to the Code.

Sort Key - you can add a Sort Key to each value, which can be used as a filter when building the chart of accounts.

Reporting Code - use the lookup to open the Reporting Codes list. Double click on a list entry to select it and return to the Overview window.

Bank/Cash - Indicate which accounts are Bank and Cash control accounts. When used as a lookup, the list contains separate columns indicating the Cash account and Bank account allowing you to quickly identify these accounts.

Inactive - Flag the code as not being in use.

Compulsory Costing - Indicate if costing entries are compulsory for Nominal transactions that use the account.

Reconcile - Indicates which accounts can be reconciled. This is only applicable to Balance Sheet type Nominal Accounts (i.e. where Major Heading is 7 to 12).

Account for Carbon - Flag the accounts for which Carbon Accounting is applicable. When selected, the Carbon Usage Category field is shown where you can select the appropriate code.

This displays the values relating to the Nominal Account records that use this Category and the filter that has been applied.

Where Major Heading is 1 or 3 then Sales Values are displayed as positive values (credit value is positive, debit value is negative). For all other Major Headings this is reversed (credit is negative, debit is positive).

Actual - shown as PTD and YTD values

Budget - shown as PTD and YTD values

Difference - calculated as Actual less Budget. Shown as PTD and YTD values

Difference % - calculated as (Difference divided by Budget) multiplied by 100. Shown as PTD and YTD values

Current Balance - select from the drop-down to choose Home Values, Currency Values, or 2nd Base Values

This allows you to define the Attributes for this Category record, if you are using the Attributes feature.

For the Major Heading selected on the Heading, select the Attribute Type and Attribute Value to which you want to link.

You can only select Attributes that are not already assigned to a different type of category.

Only one Attribute of a given type may be assigned to a single Detail Category record.

This tab contains a row for each period. Sections for Current Year, Next Year, and Last Year are shown in columns.

Each Year heading is a drop-down list; selecting an item from the drop-down opens the Nominal Transaction Enquiry which will be filtered on your selection.

Where Major Heading is 1 or 3 then Sales Values are displayed as positive values (credit value is positive, debit value is negative). For all other Major Headings this is reversed (credit is negative, debit is positive).

Each Year column is summarised by Actual, Balance, and Budget.

This tab displays values relating to the Nominal Account records that use this Category, and allows you to view a breakdown of the financial information by Category. Further, you are able to select to view the information as at Current Year, Next Year, or Last Year and then a specific Period within that year.

YTD and PTD values are shown in columns.

Where Major Heading is 1 or 3 then Sales Values are displayed as positive values (credit value is positive, debit value is negative). For all other Major Headings this is reversed (credit is negative, debit is positive).

Each Category is summarised by Turnover, Budget, Difference (Actual - Budget), and Difference % ((Difference / Budget) * 100).

The majority of these functions are described fully in the General Information chapter of this help.

Functions of note on the Nominal Detail ribbon are:

This opens a selection dialog where you can specify From and To codes in order to limit the financial values shown on the Overview.

Opens the Nominal Summary Trial Balance enquiry with details displayed for the current Detail Category.

You can choose to view the P&L as PTD v YTD, All Periods, or P&L Comparison.

This opens the Nominal Summary Balance Sheet with details displayed for the current Detail Category

This opens the Nominal Transaction Enquiry with details displayed for the current Detail Category.