Nominal Summary Enquiry window
Selecting this function from Nominal Summary displays a sub menu with three options. Selecting one of these options displays a Nominal Summary window showing Nominal data in the appropriate form for that summary. This window is similar to all the other Enquiry windows, except for the details mentioned below, and there is an extra Filter.
Trial Balance - The Trial Balance displays the current Debit and Credit values for the relevant Trial Balance Major Headings.
Profit & Loss - The Profit and Loss (P&L) is primarily concerned with the Year To Date (YTD) figures for the relevant Profit and Loss Major Headings but can display additional fields when Zero Balance Accounts are displayed.
There are four P&L Summaries to choose from:
The PTD v YTD Summary (which does not include budget information),
The All Periods Summary where you can specify the actual turnover, the budget to use, calculate a forecast position, and compare the forecast to the budget,
The P&L Comparison Summary which allows you to compare actual turnover, forecast, budget, and last year equivalent actual turnover, and
The Rolling 12 Month Summary which allows you to view an overview of performance for the last 12 months
Balance Sheet - The Balance Sheet displays the YTD figures for the relevant Balance Sheet accounts.
Note: By default, the data will be for the Current Period in the Current Year, summarised by Major Heading and the Filter will be set not to show Zero Balance Accounts.
You can use the View menu to show other single Periods in other Years, (for Profit and Loss, you can view a range of periods) and can select the Currency to be shown.
List Definition pane:
You can display the enquiry window in two views: List Definition and Full Window List by clicking the respective icons on the enquiry window toolbar.
The Full Window List option hides the search criteria pane.
The List Definition pane provides the following functionality:
Filter The filter is set to not show the zero balance accounts; tick the Zero Balance Accounts option to include these accounts.
Category Sort Order Sort available by Category Code or Category Name.
Account Sort Order Sort available by Nominal Code or Nominal Name.
Category Sort available by one of the Nominal Ledger Categories.
Search
The Search panel enables you to Search on specific Categories, Account Names and Major Headings.
Enter the Search criteria to be used when building the Nominal Summary Enquiry list.
Field Name - select the field on which you wish to search.
Search Type - click on the ellipses icon for that field. This will display a menu offering different searches. Select the type of search that you want to use, e.g. Range. You can then enter the start and end of the Range in the From and To fields for that Field Name.
Clear Empties the Search criteria fields.
The Search criteria work in conjunction with the Filters.
When you have made your selections and entered the search criteria, clicking on Display rebuilds the list.