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Invoice from Costing

Invoice from Costing

All Transactions posted to a Project as a Cost, directly in the Costing module, or from the Sales, Purchase and Nominal ledgers (Time Sheets, Purchase Invoices (and Sales Invoices), Nominal Journals etc.), can be displayed for each Project. These represent your Work-in-Progress.

You can select the Costs you wish to Invoice to the Customer:

  • By individual Project

  • For several Projects

  • Transaction by Transaction.

Individual Cost Transactions can be displayed on Sales Invoices. Alternatively they can be sub-totalled, so that Sales Invoices appear less cluttered, by:

  • Cost Centre

  • Resource

  • Type of Expense

If the Customer receiving the Invoice does not need such detail, all of the Transactions can be sub-totalled to one amount.

By default, the System will use the uplifted Cost Price as the Sales Price, but you may overwrite the default Sales Price if you choose.

The Transactions you select will create a Sales Order which will appear in the SOP Batch list, and can then be edited or processed like any other Batched SOP Order.

When passed to SOP, the Cost Transactions are removed from the Work-in-Progress Batch list, and the WIP figure for the Project is reduced by their Cost Value.

Note: Sales Orders involving Stock items being Invoiced from Costing DO NOT update Stock, (as the generated SOP Order may well be summarised), so that if Stock is involved, it will be necessary to enter the appropriate Stock Movement Transaction to record the Stock change due to the Sale.

When creating the Stock Movement Transaction, you must NOT enter a Project or Cost Centre, as this would double charge the details - they have already been charged to the Project and Cost Centre when the Sales Order was raised.

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