Post Batch
Batch Selection
Selecting Post Batch displays the Batch Selection.
Enter the selection criteria, and press Display to list the selected transactions in the Post Batch window, or Clear to start again with new selection criteria.
An additional option, Post All Batched Transactions is also available
If selected, all the Batched transactions that are available for posting will be updated to the accounts without being listed in the Post Batch window.
Use this option with caution: Generally this function is designed to be used for bulk processing, possibly overnight, only when the transactions have been fully checked. It is recommended that transactions are always checked before they are posted.
You can select using the following criteria:
Batch Ref. - If you have used Batch References, these are a very good way of selecting transactions.
Reference - As an alternative, or with the Batch Reference, the Reference can give you very close control of the transactions selected.
Project - Enter or lookup from the Project List.
Cost Centre - Enter or lookup from the Cost Centre List.
Resource - Enter or lookup from the Resource List.
Date Range - These fields enable you to select on the basis of the date entered on the transaction Header window.
Period Range - These fields enable you to select on the basis of the Period entered on the transaction Header window. You can also select whether to use All Years, the Current Year, Last Year, Next Year or Other (Previous) Year. See also: Multi Period Posting.
User Id. - We recommend that this search is used so that Users will be posting their own batches. If it is not used, transactions entered by other Users will be displayed in the Post Batch window. This will stop those Users from accessing their own batches until the Post Batch window is closed.
Type - options include Estimate and Active
Post Batch
Transaction details are displayed in the list, based on the criteria set in Batch Selection. Clicking on a particular voucher displays further information for that voucher in the lower part of the window.
To select transactions for posting
Double-click on a transaction to set the posting flag for that transaction from NO to YES, or vice versa, indicating that it will be updated to the Accounts.
Click the All button to select all the transaction in the list and change the posting flags to YES. Alternatively, i if they are set to Yes, this option will set them all to No.
Click the Line button to change the posting flag for the selected line to YES. Alternatively, if it is set to Yes, this option will set it to No.
OK posts the batched transactions that have been flagged YES to their relevant Accounts.
Delete removes the transaction before it is posted.
Edit allows changes to be made to the selected transaction.
Sort Batch
The Batched Transactions listed on this window can be sorted by various criteria. The exact criteria varies according to the Transactions involved.