These options, accessed from the System Options tab, enable you to choose the type of stationery you will use for your Invoices, Cheques and Remittances, and to select other formatting details for other output.

Stationery supplies are available directly from Access Accounting Ltd. and via our web site. The web site can be launched directly from the Info menu if you have an Internet connection. The web site address is www.access-supplies.co.uk

Use the drop-down to select from the following:

General (FMS 020/030) - Preprinted A4 general purpose forms with a large shaded panel in the centre of the page, suitable for use on laser printers. These forms can be used for all layouts not just Invoices. FMS020 for Windows, FMS030 for Macintosh. Available directly from Access Accounting Ltd.

Preprinted (ACC042) - 4 part continuous stationery with pre-printed headings, for use with a dot matrix printer. Available from Business Stationery Direct (details below).

Plain/ Plain2 - Can be either plain listing paper for use with a dot-matrix printer, or plain A4 sheet paper for use with a laser printer or other sheet fed printer. This format prints the headings for each column and field of information and prints horizontal lines to separate header and detail information.

General WIN30 - Preprinted continuous stationery with a large shaded panel in the centre of the page, for use with a dot matrix printer. This stationery can be used for Invoices, Statements, Remittance Advice notes etc. This format prints the headings for each column but does not print horizontal lines to separate header and detail information, the form separates these for you.

Preprinted (FA33/FA34) - Pre-printed continuous stationery dedicated to Invoice/Delivery Note production using a dot-matrix printer. This format does not print headings for columns or data fields. Available from Business Stationery Direct (details below) FA33/FA34 (was MIC045/046).

When certain stationery options are selected, a button is displayed which enables you to set the margins and print a test page.

Click the drill button to display the SOP Invoice Stationery window where you can to choose between the different ways in which Sales Invoices can be subtotalled. Subtotalled Invoices are not compatible with Access Crystal Documents. Do not subtotal is the default option.

Click the drill button to display a window where you can choose between the different ways in which Delivery Notes can be subtotalled. Subtotalled Delivery Notes are compatible with Access Crystal Documents. Do not subtotal is the default option.

Use the drop-down to select from the following:

Normal - These are pre-APACS convention Cheques.

When getting new Cheques, you must specify and use one of the APACS 3 Cheques.

APACS 3 Standard - (Business Stationery Direct reference INFO1S3) 4 inch drop x 8 inch between perforations. Maximum value 999,999.99. When selected, a Laser Cheques option will be available. If you are using Laser Cheques, make sure that you tick this option as the layout of the laser cheques is slightly different.

APACS 3 Corporate - (Business Stationery Direct reference SAG810) 4 inch drop x 8 inch between perforations. Maximum value 99,999,999.99 and the Date is in a different place. When selected, a Laser Cheques option will be available. If you are using Laser Cheques, make sure that you tick this option as the layout of the laser cheques is slightly different.

APACS 3.1 Euro Cheque - Please note that this format should only be used if you have the Euro as your home currency.

Note: If Remittance with Cheque is selected, any Suppliers with Fax or Email set as the default destination will not have a Remittance printed.

Remitttance without Cheque - This uses International Fanfold (12 inch x 8.6 inches) continuous paper, and is intended for use with a dot-matrix printer only.

Remitttance with Cheque APACS3 Standard - This uses either A4 sheets, used with any printer or International Fanfold (11.75 inch x 8.4 inches) continuous paper, used with a dot-matrix printer only.

Remitttance with Cheque - INFO1SR - Continuous - (Business Stationery Direct reference INFO1SR) This uses International Fanfold (12 inch x 8.6 inches) continuous paper, and is intended for use with a dot-matrix printer only. This will print up to 21 lines per page and, if there are more than 21 lines, will print ‘VOID’ on each Cheque except the last one.

Remitttance with Cheque - INFO1SL - Laser - (Business Stationery Direct reference INFO1SL) This uses A4 laser paper, and is intended for use with a laser printer only. This will print up to 21 lines per page and, if there are more than 21 lines, will print ‘VOID’ on each Cheque except the last one.

Remittance with APACS 3.1 Euro Cheque - This uses A4 laser paper, and is intended for use with a laser printer only. This will print up to 21 lines per page and, if there are more than 21 lines, will print ‘VOID’ on each Cheque except the last one. The number of Lines per page can be set here.

Please note that this format should only be used if you have the Euro as your home currency.

Margins - When certain stationery options are selected, a button is displayed which enables you to set the margins and print a test page.

Lines per page - This controls the number of lines that can be printed on a page before a page break is inserted.

Increment Cheque No. by pages printed - If you print remittances with cheque which will need more than one page, tick this option to ensure that cheque numbers increment correctly.

Pre-printed Lines - Some documents, such as Statements, have a layout that includes horizontal lines. Select (tick) this option if the stationery you use is already pre-printed with lines. The horizontal lines will not be printed on these documents. If unticked, the horizontal lines will be printed on your documents.

Inches/Centimetres - For All Stationery, you can set the measurements to be used for margins as Inches (the default) or Centimetres.

Pre-printed Company Address - Tick this option if the stationery you use is pre-printed with the Company Address. The Company Name and Address, as held in Company Details, will not be printed on any documents. If unticked, the Company Name and Address, as held in Company Details, will be printed for all Documents.

Fax Options, Page Size: - You can set the left margin and the page size.

Not all output can be sent to Fax and you must have the relevant Hardware (Modem etc.) and Software (FAX creator etc.) installed to use this feature.

Use 2010 Format - Tick the checkbox if you have exceeded the Intra-EC goods threshold and need to report on a monthly basis.

During the period between 1-Jan-2010 and 31-Dec-2011 the quarterly EC Sales List reports can be submitted if the total quarterly value of supplies of intra-EC goods (excluding VAT) does not exceed £70k in the current quarter or any of the previous four quarters. The option to submit quarterly EC Sales List reports for goods will cease at the end of any month during which the total value (excluding VAT) of the taxable supplies of intra-EC goods exceeds the relevant quarterly thresholds. Businesses will be required to submit monthly EC Sales List reports from the first day of the month following the month in which they exceed the threshold.

Access Stationery Supplies

Business Stationery Direct
Open House, 3 Watling Drive
Sketchley Meadows Business Park
Hinckley, Leicestershire LE10 3EY
Freephone: 0800 833414
FreeFax: 0800 833621

This window enables you to choose between the different ways in which Sales Invoices can be subtotalled. Subtotalled Invoices are not compatible with Access Crystal Documents.

The options are:

Do not subtotal Invoices - turns off any subtotalling. This is the default.

Item Code - subtotalling is by item code. If a Stock Code is entered twice within a single Order it will be consolidated to print just once on Invoices with the quantities being added together.

Sort Key - subtotalling is by Sort Key. Stock Detail lines will be sorted by the Stock Record Sort Key and then one consolidated price for each Sort Key will be printed using the sort text as narrative. Individual Stock Record Names and Prices will not be displayed.

Sales Analysis - subtotalling is by Sales Analysis. Invoice lines will be sorted by the Sales Analysis Code used, and a Price for each Analysis Code will be printed. Just one total will be printed at the bottom of the document. Individual Stock Record Names and Prices will not be displayed.

Common Price - The detail lines will be sorted by common selling price and then one consolidated Detail line will be printed for each different price. The narrative for each Detail line will be drawn from the User definable Subtotal text that can be entered, and will therefore be the same for every Detail line that is printed. Individual Stock Record Names and Prices will not be displayed. Subtotal text is printed in place of Item Codes for the Subtotal option Common Price. When an option is selected, the relevant text will replace the original screen prompt on the Stationery Options window.

This window enables you to select a method of sub-totalling the Delivery Note.

If detail lines have been split to accommodate multiple Sub Analysis selections, the Delivery Note may show the same Sub Analysis on more than one detail line.

The options on this window enable the Delivery Note lines to be sub-totalled by Sub Analysis or by Stock Code. Selecting either of these options will group the Delivery Note lines containing the same Sub Analysis or Stock Code together into a single line.

When an option is selected, the relevant text will replace the original screen prompt on the Stationery Options window.

This window enables you to change the Top and Left margins for your printed Documents.

Note that on the 'parent' window you can select whether you wish to use Centimetres or Inches. You MUST set these, and not assume a default value.

Print prints a test page using the settings you have entered.