Transaction Reports
The following Transaction Reports are available in Costing. The Current Batch, Current Period, All Transactions and Wide Report all operate in a very similar manner and have very similar options. The All Transactions report is described in detail below and this information can be applied to the other reports available.
Not Yet Printed - Lists Transactions that have not yet been printed to Printer, and for which the User has selected Update, when a message window is displayed at the end of the report. This flags Transactions so that they only print once. The purpose of this feature is to ensure that there is always at least one hard copy of all Transactions.
Current Batch - Will only list Transactions waiting to be updated from a batch.
Current Period - Prints only Transaction entered in the Current Period.
All Transactions - Can include all Transactions of all types. See below.
Fast Report - Prints Transactions in the order they were entered with no options, searching and subtotalling.
Wide Report - Prints Transactions on 14 in. wide paper with dot matrix printers, and landscape on a Laser printer, if scaled to 80% in Page Setup (exact scaling depends on printer etc.). This report can print on one line, most of the information that otherwise requires several lines.
All Transactions
Print the following: This drop-down menu allows you to choose between printing All Transactions, Cost Transactions only, or Sales Transactions only.
Time Sheets - Includes Time Sheet Transactions entered in Costing.
Miscellaneous - Includes Miscellaneous Transactions entered via Costing.
Sales Transactions - Includes Sales Transactions entered in Costing.
Ledger Transactions - Includes all Transactions of any type that have been entered in other Modules and analysed to the Costing Module.
If none of the Options are selected, the System will print a report that displays all Costing Transactions showing: Project, Cost Centre, Date, Quantity (if applicable), Unit Price and Value. If the Transaction includes Uplift, the uplifted values will be displayed on a separate line underneath the value. The report will be subtotalled by Transaction Type, e.g. Costing Time Sheets, Purchase Invoices, as default.
The following options change the format of the report :-
Full Details - Expands the basic report so that Batch References, Resource and Cost Centre Uplifts are all displayed for each Transactions.
Show Full Names - Expands the report by adding an extra line for each Transaction to display the full Project Name. With Full Details selected, the full Cost Centre and Resource Names will also be printed.
Notes - Expands the report to include any entries made in the text field on the Detail window.
Show Subtotals Only - Suppresses all of the Transaction Detail, to make the printed report shorter.