In Nominal Ledger Options, you can set global options for the Nominal Ledger. Any options set here are applied system-wide and are not user specific. Others may need to log out and back in again for options to take effect.

To use this feature, you must have appropriate security access to Nominal Ledger Options.

If you have imported your own chart of accounts, or selected to use one of the templates provided, the top set of fields will be active.

Minimum Code Length

Used to control the codes that can be created. See following example.

Fixed Code Length

Used to control the codes that can be created. See following example.

Numeric Codes Only

This is only available with currency unlocks. Using numeric only codes can result in less meaningful codes than when alphabetic characters are permitted, particularly if the Auto Account feature is used.

Example: If minimum length = 3 and fixed length = 10. Entering a code value of 123 will result in the code of 1230000000.

Advanced Nominal Ledger

Tick the checkbox if you wish to use the Advanced Nominal Ledger system to create your own chart of accounts using segmented or cost centre coding.

Setup

These options allow you to configure your Chart of Accounts before you begin entering transactions using the new setup. Here you can select the Number of Categories, the Concatenation Separator, and the Concatenation Method.

Data Entry

Tick the Begin transaction entry using Advanced Nominal Ledger option when you have configured your new Chart of Accounts and are ready to begin transaction entry using the new setup.

On this tab you can select to use Automatic Transaction References for your vouchers. If selected:

To ensure that the accounts double entry is handled correctly, the Nominal Ledger requires a selection of accounts to be set as the defaults for use in transactions; these defaults are listed here. You can change the codes as long as the accounts entered have already been created in the Nominal Ledger.

View Records

This will display a list of Nominal Ledger accounts from which you can select a code. When selected from the list, the code will be returned to the field that currently contains the cursor.

Allow Analysis Control Accounts to be Any Currency

Selection of this option permits you to select Nominal Accounts within an Analysis record that have a different currency to that of the Analysis record itself.

This tab is used to store the Nominal Account code for the default bank account, usually your main bank account.

View Records

This will display a list of Nominal Ledger accounts from which you can select a code.

The use of Categories allows you to apply a structure to your Nominal Accounts.

The structure can have up to 8 levels of hierarchy in Dimensions, or 4 levels in Dimensions Lite.

When using the Advanced Nominal Ledger segmented account codes, this tab is where you will define the separate segments of the Nominal Ledger codes. The tab is split:

Name

The name of each category, which is defined using the Load Current Window feature.

Data Setup Hierarchy

This defines the hierarchy of the categories (ordered from top to bottom) and the length of each segment and identifying the detail segment (identifies the income or cost that is being recorded in the nominal ledger account).

Data Entry Hierarchy

This enables you to define a different order for the entering data.