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Populate the Details Tab for a nominal account record

A guide to completing the Details tab when creating or editing a nominal account record, covering the Summary and Category sections.

Updated over a week ago

The Details tab is the default tab that opens when creating a new account record or editing an existing one.

Populate the details tab for a new nominal account:

  1. Click Financials then click Accounts.
    ​Note: The Nominal Accounts screen displays listing all your accounts. You can narrow down you search using advanced filters. You can also search on the columns directly by pointing the mouse to the name of the column and click on the 3 small horizontal lines and choose from the available filter list, then click OK.

  2. Click + New Account.

  3. The Details tab opens containing two different sections:

    • Summary

    • Category

Each section is explained below:

Section

Description

Summary

  • The Account Code length is based on the Minimum Code Length set up in the Nominal Ledger Options.

    • Where a Minimum Code Length is set up, the new account code cannot be less than this value or you will be prompted.

  • On inserting or editing a record where a Fixed Code Length is specified and the value entered is less than this value, then the system will automatically add zeros to the end of the code to take it to the specified fixed length.

  • The Name field is a compulsory field where the System Option Compulsory Entry Fields is turned on.

  • It allows 40-character entry and where the Nominal ledger Option Numeric Codes Only is ticked, you can only enter numeric characters.

  • The Major Heading is a compulsory field, defaults to 1 and can be changed by typing in or selecting from the drop-down list.

  • The Account Type field defaults to Nominal and can be manually changed to be Bank or Petty Cash type.

  • The Currency defaults to the same currency as the database's currency and can be changed to any other currency that exists in your database.

  • The Cost Centre field needs to be populated with a cost centre that belongs to at least one project.

  • When the Compulsory Costing checkbox is selected, then costing details must be entered when posting a transaction to this account.

Category

  • Enables you to categorise your nominal accounts and thereby give them a hierarchical structure.

  • When you are using Advanced Nominal Ledger, if any of the categories is part of the Data Setup Hierarchy then it cannot be edited. This is true for all 8 category fields.

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