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The Sales Ledger holds details of your Customers and records your dealings with them, it also provides Sales Analysis information.

  • The Sales Ledger is used to record Customer Invoices, Receipts, Credit notes and Adjustments so that entering Transactions and tracing them is easy for both company staff and auditors.

  • The information held can be viewed, printed, and analysed in a wide variety of standard reports, each of which can be extensively customised.

  • You can enter Sales Accounting information directly (such as externally produced Invoices), but cannot produce Sales Invoices - this requires the use of the Sales Order Processing Module.

  • You can produce Statements for your Customers.

Chapter contents

  • ACR for Credit Control

  • ACR for Sales Ledger

  • Adjustments Detail

  • Adjustments Totals

  • Adjustments

  • Aged Debtors

  • Allocation

  • Amend Dates

  • Analysis Records

  • Anticipated Days

  • Bad Debt Reversals

  • Bad Debts Written Off

  • Bulk Receipts

  • Cash Flow Forecast

  • Change Debt Status

  • Chase Debtors - Aged Analysis View

  • Chase Debtors - Search

  • Chase Debtors - Summary View

  • Chase Debtors

  • Contact List

  • Credit Control Reports Overview

  • Customer - Aged Debt

  • Customer - Info.

  • Customer - Outstanding Orders

  • Customer - Profit

  • Customer - Terms

  • Customer - Transactions

  • Customer - VAT

  • Customer Balances

  • Customer Records

  • Customer Statements

  • Customer/ Supplier List

  • DD Collections - Export

  • DD Collections

  • Debt Status

  • Debtors Letters

  • Forecast Cash In

  • Invoice/ Credit Note Detail

  • Invoice/ Credit Note

  • Invoice/Credit Note Totals

  • Mailing Labels

  • Members

  • Outstanding Orders

  • Overdue Invoices

  • Payments Promised

  • Period End

  • Post Batch

  • Query Types

  • Receipts

  • Record Reports

  • Returns

  • Reverse Bad Debts Written Off

  • Sales/ Bank Analysis

  • Stop Status

  • Suggested Collections

  • Terms Template

  • Terms Templates

  • Transaction Reports

  • Write Off Bad Debts

Before you use the Sales Ledger

Before you can use the Sales Ledger you should ensure that the current VAT rates are entered in the VAT Rates.

If you are going to use Currency, you should also ensure that Trading Currencies and Country records are set up in System Control >> Currency.

It makes sense to enter the Sales and Bank Analysis Codes you wish to use for monitoring your business:

  • These Codes provide the means of posting 'double entries' to the Nominal Ledger, and it is recommended that the Nominal Chart of Accounts is entered in advance of entering Sales Analysis Codes.

  • The Analysis Codes also provide you with the means of analysing Sales activity to any extent that you require.

You should enter a Customer Record for each of your Customers who have a current balance on their account, and enter the Transactions which make up that balance.

Then print the Customer Report with all details selected, and the Aged Debt List, to check that all of the details you have entered are correct.

Always enter the Opening Balances 'as at' the Period before the Period in which you will start entering live data, and when you have proved the Opening Balances, run a Period End.

Additional Customer Records and Analysis Codes can be entered at any time.

CRM - Customer Relationship Management

This is an additional module that can be purchased to run on its own or with the other modules.

The module enables you to record and control the activity of your Sales team for all your Prospect Companies, and the Contacts within them.

When a Prospect becomes a Customer, you can change their status with a single click of a button, and continue prospecting activity with them.

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