CIS300
The CIS300 return is a detailed statement of CIS transactions that qualifying construction companies are obliged to send to HMRC every month. A return must be filed every month, even if no transactions have been made within that period.
The return is available from the CIS 300 option.
Your contractor details are contained in the header section of the return.
The rest of the return consists of all the payments made to and deductions withheld from subcontractors within the month covered by the return.
The report contains the following details:
Contractor’s Name and UTR Number, Accounts Office Reference, Subcontractor's Supplier Code and Name, Verification Number (for higher tax rate cases), Total Payments Made (excl. VAT) and, where a deduction has been made, Cost of Materials and Tax deducted.
The return can be printed to the standard outputs and, additionally, you can transmit the completed report directly to HMRC via XML.
When the report is selected, a window will prompt you to select the output type and the tax period for which the report should be generated.
Of the four output types available, Screen, Printer and File work like any other report
Submitting your return via the Internet, using XML, requires additional settings. These are detailed below.
Printing your return
The CIS300 return can be printed to screen, printer or file. You should select the tax period for which the return is to be produced.
The drop down list of tax periods offers the current period, the previous period (default) and the next three tax periods. You can also choose a period for which you have already made a submission, if you want to make an amendment.
Once a tax period has been selected the return can be printed.
When transactions have been submitted on a CIS300 return, they will be flagged as submitted and will not be included on a later return. However, transactions from earlier periods that have not yet been submitted, will be included on later reports.
If no payments have been made in the period, a nil return is printed.
Submitting your return via XML
XML transmission of documents enables the automatic transmission of information to HM Revenue & Customs via the Internet.
You will need to register before you can transmit documents to HMRC by XML. This can be done at the Government Gateway www.gateway.gov.uk
The Government Gateway is the web site you use to register for online government services. It is an important part of the government's strategy of delivering 'joined up' government, enabling people to communicate and make transactions with government from a single point of entry.
Your User ID and Password will be issued when you register with the Government Gateway, the password will be specific to your registration for CIS submissions. You should enter these details on the Submissions tab of CIS System Options window. This will enable Access Accounts to connect and submit your return.
Submitting the return
Select the tax period, print and check the return.
Select the XML icon from the output options. This will activate a CIS300 Declaration button at the foot of the window.
Clicking the CIS300 Declaration button presents a popup window containing a compulsory declaration form required when submitting the CIS300 return.
This is identical to the declaration you would have to complete if you were filing the return on paper. HMRC must receive this declaration before they will accept the return and therefore you cannot proceed without it's completion.
The declaration consists of four True or False statements, about your transactions for the period of the return, and a confirmation that the information you are supplying is correct and complete.
When you have completed the declaration form, click OK to save and close the declaration window.
Click OK on the CIS300 window to generate the XML document and submit the return.
A Gateway Response window will display a message confirming the success or failure of the submission.
If the transmission fails, the message will provide a reason for the failure which should help you to resolve the problem. You can then attempt to submit the return again.
If the submission succeeded then your return is complete for the given tax period.
Checking for HMRC responses
Complete validation of your CIS300 return will take some time, so after confirming that the submission has been successful, the CIS300 window will close. Once the CIS300 return has been validated by HMRC, they will post a response message in your mailbox.
After submitting your CIS300 return, you should check for responses using the Check for Responses option.
When you select the CIS300 Returns option from this menu, Access Accounts will reconnect to the Government Gateway and check your mailbox for response messages that relate to CIS300 returns.