Transaction Reports
The following Transaction Reports are available in Purchase Order Processing:-
Order Documents
In the Order Documents window, you can select different formats of Order report. One of the options replicates the format of the Purchase Order, that can be printed as Orders are entered and saved. Other options provide status reports with details of outstanding quantities to be received or invoiced.
Not Yet Printed
The Not Yet Printed report prints all Orders that have not yet been printed to Printer on this report. The report has a pre-defined format and is sorted into the order in which the Orders have been entered.
Current Batch
The Current Batch (below) report prints all Orders that are currently batched, it has a wide variety of search and sort facilities.
Current Period
The Current Period (below) report prints all Orders that have been entered into the system in the current Period, it has a wide variety of search and sort facilities.
All Orders
The All Orders (below) report prints all Orders stored within the system, it has a wide variety of search and sort facilities.
Authorisation Report
The Authorisation (below) report lists either or both the Purchase Orders or Goods Returned Notes (Credit Notes) that have needed to be authorised.
Current Batch, Current Period, All Orders
The following reports are available and the functionality of all these reports is basically the same :-
Current Batch Prints all transactions that are currently batched. It includes part processed Orders as well as Orders that have not yet been processed at all.
Current Period Prints all transactions that have been entered into the System in the current period.
All Orders Prints all Orders contained within the System. Powerful search and sort facilities enable you to select the specific Orders you wish to view and then sort the data into the format that makes it easiest to read.
In POP, you can select to print only the outstanding Purchase Requests.
All these reports display a similar selection window, the report can be varied by ticking the boxes beside the field names.
Show report with :- Click the information you wish to include in the report.
Invoices, Credit Notes etc. Select the transaction types to be included in the report.
If using Currency:
Home values Shows all records with Home values.
Home and Currency Shows all records with Home and Currency values.
Currency values Shows Currency records only with Currency values.
Analysis Detail Prints all of the Detail lines that have been entered, as well as the Order information.
Full Details Includes all of the information known about each Order, including a detailed breakdown of Terms, the Account Credit Status, Invoice and Delivery Addresses etc.
Full Description Adds extra lines of information to the report to show full Account, Stock and Analysis Names etc.
Show Outstanding Values Will show the value outstanding to be Invoiced in addition to the Net value of the Order. If Analysis Detail is crossed the outstanding value will be shown for every detail line of the Order.
Order Status Notes (SOP) Will show the Order Status Notes for the header report.
Detail Notes (SOP) When Analysis Detail is selected, will show the Detail Notes for the Analysis Detail report.
Text (POP) When Analysis Detail is selected, will show the Detail for the Analysis Detail report..
New Page For Each Order When Analysis Detail is selected, will print each order on a separate page.
Costing Detail Only available when Analysis Detail has been selected.
Show Subtotals Only Available if show Analysis Detail is not selected and a Subtotal option is selected on the Sort Order/Subtotal window.
You can print the Normal and Urgent orders in the same process batch list. This can be done by selecting Normal and Urgent Delivery Status options in selection search window.
Authorisation report
This report is very similar to the Current Batch report, except that it only shows Purchase Orders or Goods Returned Notes (Credit Notes) that have been Authorised or that need to be Authorised. The report has three lines for each Order:
The first shows the Stock Code, the Order Type, Analysis and the Debit Nominal Account Codes. It then shows the Quantity and Price, and the amount outstanding.
On the second line is the Date of the Order, the Supplier Code, and the Order No.
On the third line, is a legend saying whether or not authorisation is required, the User ID of the person who entered the Order, and the User ID of the person who authorised the Order, and a note saying whether or not a Budget has been exceeded.
Using the Simple Search, you can select whether or not to include Authorised, Unauthorised and/or Rejected Orders.