Follow these steps to make an analysis code inactive.
First confirm the analysis code is not set as a default anywhere in Dimensions, including:
System defaults in the nominal ledger section of System Control.
Default analysis codes on currency records in the currencies section of System Control.
Default analysis codes on supplier or customer records (check under VAT information).
Any transaction currently in a batch in Dimensions.
Once confirmed, set the code as inactive:
Sales Ledger: Click Debtors > Analysis (ribbon menu) or Sales Ledger > Records > Analysis (classic/module menu).
Purchase Ledger: Click Creditors > Analysis (ribbon menu) or Purchase Ledger > Records > Analysis (classic/module menu).
Click the relevant analysis code from the list or using the search.
Click Edit.
Click Info.
Tick the Inactive checkbox.
Click Save. If the code is not set as a default anywhere and is not used in batched transactions, you will see the message:
'Flagging this record as Inactive means it can no longer be used. OK to continue?'
If you receive a message that the code cannot be set as inactive because it is being used, it is still set as a default somewhere in Dimensions. Check all the locations listed in step 1 again.