Entries - Options
The Invoice Register Entry Options window is opened from the Invoice Register Entry window by clicking the Options icon on the toolbar.
These options apply to Invoice Register entries for both Purchase Orders and Purchase Ledger.
Remember Supplier Details
If this option is set, then after saving an entry, the window will be re-displayed retaining the Supplier code from the previous entry.
Enter Gross Amounts
Enables you to enter the Gross value first on the Invoice Register entry window.
Enter Currency Amounts
Enables you to enter the currency amount when registering transactions from non-home currency Suppliers.
If both the Enter Currency Amounts and Enter Gross Amounts options are selected when you make an entry for a non-home currency Supplier, the Net field will be read only.
This is because a currency invoice (or credit note) will not contain a home currency Net value and the Net value will always be a system calculated value.
The next three settings are designed to be set in combination to improve your work flow.
If selected when you save the entry, the appropriate windows will be opened so that you can achieve these additional tasks.
However, the options are controlled by your Invoice Register System Options, this means that they will not work unless they are the correct next stage.
For example, selecting Enter Detail Now will not work if the first stage in the register process is approval.
However, if you select Approve Now and you are a valid approver and Enter Details is the second stage of the approval process, the Enter Details window will open after the entry has been approved.
These options also apply to both Purchase Order and Purchase Ledger type entries.
Approve Now
If this option is selected you will be prompted to approve the invoice register entry when it is saved. Selecting Yes will mark the invoice as approved.
The prompt will only appear if you are a valid approver and approval is the next stage of the process according to your System settings.
Enter Detail Now
Enables you to enter transaction details immediately the invoice register entry is saved.
Match to Orders Now
Enables you to match the entry to the appropriate Purchase Orders immediately the invoice register entry is saved.