For some Suppliers, you may wish the Invoice Register entries to be approved by specific Approvers.

For example, when Invoice Register entries for Suppliers who provide high value goods are to be approved by a specific User, or group of Users, with a higher approval rating.

You can specify these Approvers using the Invoice Register Approvers option on the toolbar of the Supplier record window.

This window lists the Approvers for different Approver Types.

The Approver Selection window opened from the Supplier record enables you to set specific Approvers so that only those Approvers are allowed to approve the invoices for that Supplier.

You can select individual Approvers or a collection of Approvers from a specific Approver Group for each Approval Stage.

If you have set different types of Approvers for the same approval stage for your Purchase Ledger invoices and Purchase Orders in Invoice Register Options, then both these types of Approvers will be available to select from the Supplier record.

If specific Approvers are selected for a Supplier, when an Invoice Register entry is saved, the Approver Selection window is opened with the Approvers pre selected. These Approvers cannot be changed. The field at the foot of the window will contain the text "Approver set by Supplier record".

If an Approver Group is selected for a Supplier, when an Invoice Register entry is saved, only the Approvers from the nominated Group will be offered for selection.

Approvers set for a Supplier will take priority over the Invoice Register Options by restricting the Approvers offered for selection.

If Approvers are not set on the Supplier record, then the Approvers will be offered based on the settings on the Approval tab.

If you have amended the entry, including changing the type of the entry, then:

Approvals that have taken place are removed

The Approver Selection window will open for you to re-select the Approvers.