Remittances Cheques
Depending on whether the Working Periods feature is enabled and on your Security Profile permissions, it may be possible for you to continue to post financial changes, for month end procedures, even after the posting period has been advanced; in this situation the Period becomes a drop-down and you can select the appropriate period.
According to HMRC rules, VAT on all invoices should be based on the full price. Suppliers must account for VAT on the amount they actually receive, and Customers can recover the amount of VAT that is actually paid. As such, a Credit Note is automatically generated for any Settlement Discount value and allocated to the invoice and payment so that VAT is correctly accounted without the need for manual adjustments. More information with examples is available; see How To… » VAT on Settlement Discounts.
This option displays the Cheque Selection window.
You can select to print Cheques for a particular Supplier or Remittance Date, or a range of Suppliers or Remittance Dates.
You can also select Transactions entered by a specific User ID.
Leaving the selection window empty will select to print Cheques for all Remittances that have been flagged for Cheque writing where the Cheque has not yet been updated.
Clicking the Print button will print all Cheques regardless of the search selection.
Use with great care.
The Display button will display the Print Cheques window containing a list of all the Cheques to be produced based on your entry in the Cheque Selection window.
If the Accounts on Stop checkbox is selected, suppliers who are on stop will be included in the search.
If the System Control Option to 'Increment Cheque No. by pages printed' is not enabled and you are printing multiple page cheques, the cheque numbers may increment incorrectly. Enabling this feature will ensure cheques increment correctly.
Remittances with Cheque
Calculation of VAT on all invoices should be made based on full price. The system checks the method that was used to calculate the settlement discount at the time the invoice was raised to ensure that Settlement Discounts are not applied twice to the VAT value.
If, when printing Remittances with Cheque, your stationery jams in the printer and the remittances are spoilt, you should choose not to reprint and not to update. You should select to cancel the update.
This will ensure that the cheque numbers are incremented before you try to reprint the cheques.
The last cheque number is remembered by the system. The next number to be used is suggested by the system and displayed in the Remittances Cheques window (see System Options - Documents - Document Numbers).
A further message asks you if it is OK to update the cheques as printed. This is to ensure that, if there are any problems with the printing, the operation can be repeated this is because once you have updated them as printed they cannot be reprinted.
To the question "Have they printed OK?", answer "No" and, to the question "Reprint" answer "Yes".
Print/Post All button
The Print/Post All button will process all Transactions that satisfy the selection criteria that you have entered, but you will not have the opportunity to review, select or change anything.
Use with care!