BACS Export
Selecting BACS Export displays the BACS Selection window and the BACS Export window.
When the Display icon on the selection window is clicked, the BACS Export window will be populated with a list of the payments that match the selection criteria and that have not yet been exported to a BACS file. You can then generate the BACS Export file.
If you are going to be using BACS, it is imperative that you complete the details on the Bank Details dialog in Cash Book. Many BACS formats have a mandatory requirement for Company Bank Details to be included, and as a consequence, if the details are incomplete or blank then the BACS file will fail. Please refer to the General Information » Other Features » BACS chapter.
Caution! 8-digit, 10-digit, and Northern Bank BACS formats are limited to the number of character places that can be used for the Payment Value. The decimal character is counted as one of the character places and all formats are automatically rounded to 2dp; thus, with an 8-digit format you are limited to 99999.99, 10-digit you are limited to 9999999.99, and Northern Bank BACS you are limited to 11-digits (9999999.99). Any character above the limit truncates the amount from the left.
For example, with a 10-digit format, if you try to send 12 Million pounds (12000000.00) the amount would truncate to 2 Million pounds (2000000.00).
Depending on whether the Working Periods feature is enabled and on your Security Profile permissions, it may be possible for you to continue to post financial changes, for month end procedures, even after the posting period has been advanced; in this situation the Period becomes a drop-down and you can select the appropriate period.
To generate the BACS Export file
Select BACS Export.
Populate the BACS Export list window by entering search criteria in the fields on the selection window and clicking Display.
The search criteria must include:
the BACS Export format you will be using to transmit the payment details to your BACS Service Provider.
the Bank Analysis that identifies the Bank account from which the payments will be made.
Only payments that have been processed using the Remittance BACS option will be listed.
Payment Detail: On the selection window, you can enter a payment reference of up to 10 characters. This will be added to the detail field of all the payments made via this BACS export to help you to reconcile your accounts.
Review the list and select those that are to be processed with a double click or by using the Individual or All switches.
Click OK to generate the BACS Export file.
On the Output window you can print the details to the screen or to a printer before printing them to the export file.
Once printed to file you will be prompted confirm that the BACS Payments have been exported successfully. Check that you can find the file.
When you confirm that the export has been successful, you will be prompted to update the transactions as having been exported. This will stop them from appearing in the list again. Select Yes when you are confident with the export file.
Deleting entries from the list
Entries can be removed from the BACS Export list by highlighting the line and clicking Delete.
This action is permanent and should only be used to remove transactions that do not need to be added to an export file.
Once deleted you will not be able to include the item in an export file.
There is no need to delete items that you do not wish to export on this occasion, just leave the status set to NO until you are completely sure the export is not required.