Clicking on Budgets on the Account record displays a new selection window. On this window, the following options are available. Each is described in detail further below on this topic.
Enter Each Period Budget - This allows entry of budget values for the currently displayed Nominal Account record. Individual values can be entered for each period of this year and next year.
Enter Whole Year Budget - This displays a further selection window for working with the currently displayed Nominal Accounts. One figure is entered for this year, and one for next year, these may then be distributed in three different ways to each Period.
Set to Previous Year - Clicking on this displays a selection window for calculating budget values for a range of Nominal Accounts.
Copy Current Budget/ Copy Next Year Budget - Clicking on this displays a message asking to confirm to make a copy of the Budgets.
Note: When using Purchase Control, if Allow Zero Budget in the Nominal Account - Info window has been ticked, then a zero Budget for this Account will be treated as ’Authorisation Required for every Order’. If this is not ticked then a zero Budget will be treated as ’No Budget Restrictions’.’
Purchase Control always looks at the current Budget - even if the Budget is changed part of the way through the year.
Navigate to the budget section of Dimensions
Enter Each Period Budget. Note: Individual values can be entered for each period of This Year and Next Year.
Click on Edit, and enter Budget figures.
Enter a Whole Year Budget.
Enter a total yearly budget for This Year & Next Year is possible.
The system will allow this to be entered over 12 or 13 periods, depending on the selection of System Options.
Divide this evenly between each period and press save.
This displays a window showing the percentage of the total figure that will be posted in each period.
The percentage for each period can be manually re-profiled to take account of seasonal variations.
Use Previous Year Budget Profile - This will look back at the previous year’s budget to see the percentage split between each period, and then enter the same percentage into each period of the New Year so that the new budget is split down in the same manner.
Use Previous Year Actual Profile - This will look back at the previous year’s actual figures to see the percentage split between each period, and then enter the same percentage into each period of the New Year, so that the new budget is split down in the same manner.
Set to Previous Year - Having entered the first and last Nominal Account Codes to work with, choose between basing the New Year budget on the previous year’s budget figures, or the previous year’s actual figures.
The profile that is calculated and displayed may then be manually tailored if required.
Select between adding a percentage to the previous year figures and deducting a percentage from last year’s figures.
This will display a message to ensure it's ready to go ahead and then displays a series of working messages as each Accounts budget is changed.
This option can be done again and again making different selections for different ranges of Accounts.
Copy Current Budget/Copy Next Year Budget.
This displays a message asking to confirm to make a copy of the Budgets
Press Ok to confirm the changes.
Existing copy values will be overwritten.