VAT on Records
The VAT icon on a Customer, Supplier or Prospect record will open the VAT window.
On the VAT window you can set the default Sales/Purchase Analysis code, Bank Analysis code and VAT code for each Customer, Prospect and Supplier.
The fields displayed on the window will depend on the VAT status of the record for which it was opened.
For GB VAT records, only the top part will be displayed.
For EU State records, the whole window will be displayed and you must select an EU State from the Country.
For Non EU State records, the top part will be displayed, with the additional menu beneath to enable the selection of a Country. The countries available will be those Non EU State Country Records that have been set up.
Default Sales/Purchase Analysis code and Bank Analysis code
The Order of Precedence of Analysis Codes is covered in another topic, but in summary:
The default analysis code set on this window will take precedence over the System default for the appropriate ledger.
For transactions involving stock, analysis codes set on stock records may take priority if the stock matrix is being used.
The currency of the transaction has to match the Analysis code in order for any order of precedence rules to apply.
VAT codes
The Customer or Supplier VAT Codes available will be limited to those that match the VAT status selected for the record e.g.. GB VAT, EU State or Non EU State.
VAT Registration
The VAT registration number should be entered on this window if it is known. You should also select the VAT rate that should be applied to transactions for the selected Customer/Prospect if you know it to be different to the default.
It is essential to enter and validate the VAT Registration number of the Customer or Supplier if you wish to raise invoices with VAT Rates ‘G’ and ‘S’ for zero rates. The VAT Rate displayed when entering a Sales Invoice will depend on Country selected and VAT details of that Country record.
Example: When entering a Sales Invoice for an EU State Customer with no VAT Registration number and no Tax Representative VAT number: when the Default EURO Sales Analysis record (10110EUR) is selected, VAT Code 'G' (which is the VAT Code defined for the analysis code) will not be selected; VAT Code 'U' is selected instead.
Company Reg. No.
You may enter the Company Registration number of the Company if it is known.
The registration number will be required if you wish to use the Credit Checking web site utility in Access Accounts.
Country menu
The country menu will display a list of valid country records. The list offered will be dependent on the VAT status of the record.
SSD Codes
The lower part of the window contains the SSD Codes for the Customer, Supplier or Prospect. These are required for EU State Sales and Purchase Orders.
The three menus, for Delivery, Transaction and Transport, allow you to change the defaults used in transactions. These can be left blank if you prefer, to force the operator to make a selection for each transaction.
On SOP/POP Orders
When entering SOP or POP orders, clicking the EU State/GB VAT button on the transaction displays the EC Info window (similar to the lower part or the VAT window) so that you can change the SSD codes for the transaction.
The EU State/GB VAT button will be disabled for GB VAT and Non-EU State Customers or Suppliers.