New Database - Contents
New accounts databases are created using the New Database Setup Wizard.
The database will be created with:
A User record for the Master User. This user will be the Accounts Administrator and this record should be reserved for use by the Administrator only.
At least two security profiles: one Master profile and one or more Users profiles. The Master profile will have access to all areas of the software and Master User will have this profile.
GB VAT rates and EU VAT rates will be created.
Currency records for your Home currency, the Euro and your 2nd base currency.
A record is always created for your Home currency.
An additional record will be created for the Euro unless this is your Home currency.
If you have selected to use a 2nd base currency that is not the Euro, an additional currency record will be created for your 2nd base currency.
The chart of accounts you select in the wizard, including Bank, Sales, Purchase and VAT control accounts.
Analysis codes for Sales and Purchase ledgers and to enable posting to other Nominal ledger accounts.
The accounting periods as selected in the wizard.
You will need to:
Set up additional User records.
Set up additional Security Profiles.
Review the VAT rates.
Review the System settings.
Enter Country records, Currency records and Currency Exchange rates.
Set up defaults for your Customers.
Create Nominal Categories.
Enter additional Nominal ledger records, Sales and Purchase Analysis records.
You should review and enhance the system settings, your Nominal ledger accounts and analysis setup before you start to enter the static data for your other ledgers.
After you have entered the static data, you can enter the transactions needed to start up the accounts.