Direct Debit Suggested Collections
Related topics: Collections, Export, Suggested Collections, Returns
The Direct Debit Suggested Collections function comprises two screens:
Search screen - this is the same as Direct Debit Collections search screen but with the Payment Detail section hidden;
Suggested Collections list - again, the same as Direct Debit Collections list but with Set List Reference option as per Suggested Collections in Purchase Ledger.
Saving saves the list rather than generating receipts
Additionally, from either the Search or List pane, you can print a Suggested Collections report. See below for further information.
Where printed from the Search pane then all transactions matching the entered search criteria are included on the report;
Where printed from the List pane then all transactions displayed in the list where a Receipt Value has been saved are included on the report, and the transactions are subtotalled by Customer.
Of particular note:
You are able to use List Reference as a search criteria in order to retrieve a list of previously saved Suggested Collections. If used then only transactions that match the entered list reference are returned to the list; if no reference is entered then all transactions are returned;
You can add a List Reference in the Detail section of the Direct Debit Collections list.
If Only Collect Suggested Transactions is set to on in system Sales Ledger Options, then only transactions that have been suggested for Collection are displayed in the Direct Debit Collections list.
Depending on whether the Working Periods feature is enabled and on your Security Profile permissions, it may be possible for you to continue to post financial changes, for month end procedures, even after the posting period has been advanced; in this situation the Period becomes a drop-down and you can select the appropriate period.
Suggested Collections Reports
There is a print icon on both the Search and List panes: both buttons open a print Output window where you can select the destination for the report as Screen, Printer, or File.
When print is selected from the Suggested Collections selection window:
The report produced will be a list of the invoices that match the search criteria on the selection window
The report includes: Customer, Date and Period, Type, Reference, Due Date, O/S Value.
You can select to limit the report to Disputed Invoices only; the report will be limited to show only invoices that have been flagged as In Dispute. You should de-select the Exclude Disputed option on the selection window otherwise the report will be empty.
You can also limit the report to show Not Allocated invoices. If this option is selected, then only invoices that are still fully outstanding will be shown in the list (invoices that have had no allocations made against them).
Selection of both options, Disputed Invoices and Not Allocated, limit the report to show disputed invoices where there have been no allocations.
When print is selected from the Suggested Collections approval list window:
This will produce a printed copy of the Suggested Collections list you have just created and saved.
You must save the Suggested Collections list before you can print the report from this icon.
The report includes: Date and Period, Type, Reference, Due Date, Settlement Discount, O/S Value, the payment value.
There are no additional options for this report.