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Creditors ribbon

Creditors ribbon

The Purchase Ledger (PL), a.k.a. Creditors ribbon, is used to record details of your Suppliers and your dealings with them. It also provides Purchase Analysis information.

  • Supplier Invoices, Payments, Credit notes, Adjustments and Remittances, are recorded in the Purchase Ledger.

  • Entering transactions and tracing them is easy for both company staff and auditors.

  • The information held can be viewed, printed, and analysed in a wide variety of standard reports, each of which can be extensively customised.

  • You can enter Purchase accounting information directly, but cannot produce Purchase Orders - this requires the use of the Purchase Order Processing Module.

  • You can produce Supplier Statements for your Suppliers.

Chapter contents

  • Access Crystal Reports

  • Adjustments Detail

  • Adjustments Total

  • Adjustments

  • Aged Creditors

  • Allocations - Cash Allocation/Correction

  • Amend Entries

  • Analysis - Default

  • Analysis Records

  • Approve Invoices

  • Auto-Match to Orders

  • BACS Export

  • CIS - HMRC Comms (Check for responses)

  • CIS - HMRC Comms (Data Validation)

  • CIS - HMRC Comms (Gateway Response)

  • CIS - HMRC Comms (Match/Verify responses)

  • CIS - HMRC Comms (Request Match Verify)

  • CIS - Invoice Authorisation

  • CIS - Partnership List

  • CIS - Remittances

  • CIS - Subcontractor Summary

  • CIS - Transaction Adjustments

  • CIS - Transaction Entry

  • CIS Introduction

  • CIS Subcontractor

  • CIS300

  • Enter Detail

  • Entries - Documents

  • Entries - Options

  • Entries

  • Invoice/ Credit Note Totals

  • Invoice/ Credit Note

  • Invoice/Credit Note Detail

  • IR Reports

  • Mailing Labels

  • Match to Orders

  • Outstanding Orders

  • Overdue Invoices

  • Payment Detail

  • Payment Total

  • Payments

  • Period End

  • Post Batch

  • Price Records

  • Print Cheques

  • Purchase Ledger

  • Purchase/ Bank Analysis

  • Query Types

  • Record Reports Overview

  • Rejection Dictionary

  • Remittances BACS

  • Remittances Cheques

  • Remittances Overview

  • Statement of Payments

  • Statements

  • Subcontractor List

  • Suggested Payments

  • Supplier - Info

  • Supplier - Terms

  • Supplier - VAT

  • Supplier Records

  • Suppliers - Aged Credit

  • Suppliers - Invoice Register Approvers

  • Suppliers - Transactions

  • Transaction Reports Overview

Before you use the Purchase Ledger

Depending on whether the Working Periods feature is enabled and on your Security Profile permissions, it may be possible for you to continue to post financial changes, for month end procedures, even after the posting period has been advanced; in this situation the Period becomes a drop-down and you can select the appropriate period.

You should enter your chart of accounts in your Nominal Ledger and create the Purchase Analysis and Bank Analysis codes you wish to use for monitoring your business.

The analysis codes provide the means of posting to the Nominal Ledger.

The analysis codes also provide you with the means of analysing Purchase Ledger activity to any extent that you require.

You should enter a Supplier Record for each of your Suppliers who have a current balance on their account.

You should enter all the transactions that make up the opening balance so that you have the details when it comes time to make a remittance.

Opening balance transactions should be entered in the period before your starting period, so that running a Period End routine will provide you with your opening balances.

This process is part of your initial setup procedure.

Print the Supplier Report (with the option All Details selected) and the Aged Creditor List. Use these to check that all the details you have entered are correct.

Additional Supplier Records and Analysis Codes can be entered at any time.

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