Set a nominal account to inactive to hide it from drop-down lists and Show More screens without deleting it. The following restrictions apply:
A nominal account cannot be set as inactive if it has been used:
By another account or as a Year End Update account.
In batched transactions.
On an active sales or purchase analysis record.
On a price record.
As part of the Nominal Profiler.
As a non-recoverable account on a VAT rate record.
In a recurring journal where the maximum number of postings has not yet been reached.
If any of the above conditions apply, a validation message explains why the account cannot be made inactive.
Set a nominal account to inactive
Click Financials, then click Accounts. The nominal accounts screen opens, listing all your existing accounts.
Click the underlined text in the Nominal Code or Nominal Account Name column to open the account in edit mode.
Click the Settings tab and tick the Inactive checkbox.
Click Save. If the account passes all checks, no validation message appears and the account is set to inactive. If a check fails, a message explains what must be resolved before the account can be made inactive.